Thursday, 10 November 2022

 AGENDA

EXECUTIVE BOARD MEETING 

November 14, 2022

3 p.m.

Judy Braegelmann’s Home


Call to Order.

Roll Call of Members.

Agenda Approval.


Introduction of Guests. (Comments from guests limited to 3 minutes).


Secretary’s Report:

(a) Approve the of Minutes of the October 20, 2022 meeting.

Treasurer’s Report: 

(a) Approve the Treasurer’s Report. 

Groundskeeper’s Report: 

(a) Approve the Groundskeeper’s Report. 

(b) Ehlinger—Need for additional flags after spraying (discussion)


Prior Business: 

(a) Progress on New Board Secretary

(b) Progress on New Phase 3 Representative

(c) Discussion on increasing attendance at Annual Meeting.

(d) Explanation of maintaining voting register and voting members.

New Business:

(a) Maintenance & Storage of WCHA Records. 

(b) Items to be covered in December Newsletter.

(c) Dates, times, schedules of WCHA Meetings for 2022.


President’s Note:

hppts://willowcreekhomeowners.blogspot.com


Meeting adjournment.


Next Meeting Date: January 9, 2023


Wednesday, 19 October 2022

                           Willow Creek Patio Homeowners Association

Agenda

Annual Fall Meeting

October 20, 2022 6:00 p.m.

 Moose Meeting Lodge

 1300 3rd Street N, Waite Park


Welcome


Agenda Approval.


Treasurer’s Report: Judy Braegelmann

(1) Proof of Insurance Coverage, (2) Budget vs Expenses, (3) Reserve Fund Balance (4) Budget for 2022.

Secretary’s Report: Mary Schill, Mary Schwinghammer

Approval of Minutes of the September 12, 2022 meeting.


Election of Officers 2-Year Terms

Nominations from the floor:

Election of President

Election of Secretary

Election of Phase 2 Representative


President’s Report: Joan A. Allen

(1) Capital Expenditures

(2)  Policy Update: Allow WCHA to assess and hold monies needed for repair of sold homes for six months. If no invoice for completed repairs is submitted within that time frame, the monies collected would be absorbed into the WCHA general fund.

(3)  Policy Update: Annual Reporting of Residential Property Insurance: Proof of Insurance includes Policy Declaration (which provides policy number and policy effective dates).


Vice President/Groundskeeper Report: Luann Schaefer

(1) G & H Irrigation 

(2) Ehlinger Law Service

Closing Comments

Meeting Adjournment.


Sunday, 18 September 2022

WILLOW CREEK HOMEOWNERS ASSOCIATION 

September 2022 NEWSLETTER 

 President’s Notes: 


Oh, DEER: The DNR (Department of Natural Resources) prohibits feeding deer in Stearns County because of Chronic Wasting Disease affecting our deer population. Placing corn or other fodder for deer encourages them to gather which, in turn, allows the disease to spread. While you may think of it as an act of kindness, it truly is not. So if you’re feeding deer, please stop. 


No Signs: As the political season approaches once again, please remember that no yard signs are permitted. In fact, no yard signs of any kind are permitted in your yard. This you’ll find in the Summary of Declaration (3.12) on page 8.



Annual Dinner: Be sure to mark your calendars for October 20th. We’ll be holding our WCHA Annual Meeting on that Thursday evening. Those interested in eating before the meeting can gather from 5-6 pm. The Moose Lodge will be serving a hamburger basket (with raw or fried onions) or a chicken basket (with lettuce & tomato) for $6, tip included (pay at the door). Both come with French fries or tater tots. During dinner you can ask questions of Jason (Ehlinger Lawn Service) about lawn and snow removal services. The meeting will begin at 6 pm. 


Board Member Elections: The President, Secretary and Phase 2 Representative will be elected this year. We are pleased to announce that Patrick & Joan Thyen have agreed to serve as Phase 2 Reps for another term. But, President Joan Allen and the joint Secretaries Mary Schill and Mary Schwinghammer will not be seeking re-election after serving for 4 years. That means we’ll be seeking new residents to fill those positions. If you’re interested in serving, please contact your Phase Rep or give me a call (Joan Allen). It’s a great board and they need your help!


Welcome:  


We have new neighbors, Raymond and Ruth Landry who have moved into their new home at 80 Willow Creek Drive (320-761-4745). We look forward to getting to know them.


Paul Sills has made himself at home at 14 Willow Creek Drive (612-802-2312). He’s still busy getting settled in. Be sure to say hello if you meet him at the mail box. 


We also welcome Bruce Larson now living at 906 Willow Grove Circle in Phase 1 (612-877-0238).  We hope the new surroundings have begun to feel like home. 


Another new resident in Phase 1, Joan Olmsheid (320-761-2577) has been busy settling into life in Waite Park at 971 Willow Grove Circle.  It’s been a busy summer but life will slow down as a new season arrives.


Harry and Sharon Rhodes (320-761-2577) moved into 932 Willow Grove Circle recently. We welcome them into the WCHA family and hope their move went smoothly


Sad Good-Byes


We learned that Paul Schmidt passed away this winter. Paul and his wife Shirley made their home at 54 Willow Creek Drive. We’re sure that Paul’s family as well as his neighbors miss his presence. 


Thomas “Tom” C. Smith (82) passed away on August 16, 2022. Born in Wadena, Minnesota, Tom married his wife Lois in 1959. They moved to St. Cloud after college where Tom taught mathematics for 34 years. Well loved and respected, Tom will be missed by his family and his dear friends.


Also leaving us is Robert “Bob” Anderson (86)  of 55 Willow Creek Drive. He passed away on August 9, 2022. He owned and operated Bob Anderson Insurance Agency. He married his wife Monica on January 22, 1966. They were married 56 years. Bob was a veteran who served his county during the Korean War. He shall be missed by his family and his friends.


We received word that Walter J Kosel passed away on September 11, 2022 at the age of 98. Walt will be remembered as a former President of WCHA who served during the Association’s formative years. He lived at 958 Willow View Circle. Born in 1923 in St. Cloud MN Walt graduated from Cathedral High School. He served in the army during WW2 and became a member the Minnesota State Patrol, retiring in 1983. He lived a long and very successful life. 



An update from Lou Ann Schaefer, Groundskeeper


By the time you receive this newsletter, we’ll have reached the end of cutting season and fall clean-up will be just around the corner. We were blessed this year by a good amount of rain, so I was able to shut the water off most of August as well as several other times during the summer. Each time I shut off the pumps, we saved about $2150 to water all 3 phases. We saved a lot thanks to Mother Nature. We also completed 3 applications of “weed and feed” and 1 application of crab grass killer to benefit our lawns.

We had some major repairs this year. Pumps 1 and 3 both sprung leaks. They were replaced in July along with all new pipes. Because of wear and tear, pump #2 will be replaced after the system is blown out. We’ll have 3 new pumps for the 2023 season.

Unfortunately, we must talk about the dreaded snow season ahead. Since we have so many new residents, we need to go over the time lines which aren’t written in stone—Mother Nature can change things up! Ehlinger will begin removal of snow 12 hours after it quits snowing and the City of Waite Park has plowed the streets. Your front sidewalks and in front of your garage will be done 24 hours after it quits. City sidewalks will be cleared 48 hours after snow is done. Now, exceptions could be strong winds, cold temperatures, freezing rain or anything else that Mother Nature can think of. 

We pay up front for 6 plowings and budget for 9 per season. Any more will cost $1577 per plowing, The contract states plowing after 2 or more inches, but depending on temperature or time of year, we may decide not to plow. I let the Phase Reps know if we’re not plowing, so please call them if you have questions. 

As always I thank you for your patience because we can’t control Mother Nature.


(During dinner you can ask questions of Jason (Ehlinger Lawn Service) about lawn and snow removal services.)

Sunday, 4 September 2022

 AGENDA

AGENDA

EXECUTIVE BOARD MEETING

September 12, 2022

3 p.m.

Moose Lodge 


Call to Order.


Roll Call of Members.


Approve September 12, 2022 Agenda


Introduction of Guests. (Comments from guests limited to 3 minutes).


Approve Minutes of the July 11, 2022 meeting.


Treasurer’s Report: 

a. Approval of the Treasurer’s Report. 

Groundskeeper’s Report: 

a. Approval of Groundskeeper’s Report. 


General Board Discussion:

a. Policy needed to allow WCHA Board to assess and hold money for needed repairs                                                           until work is complete on homes that have been sold. 

b. Policy on “Property Insurance” updated to include Policy Number and Policy Declaration dates. 

c. Trespassing.


Old Business:

a.  Update items for the September Newsletter.

b.  Board Elections in November. Nominating Committee?


New Business:

a. Annual Meeting Details.

b. Request by the City of Waite Park to be placed on the agenda. 

Meeting adjournment.

Wednesday, 6 July 2022

 AGENDA

EXECUTIVE BOARD MEETING

July 11, 2022

3 p.m.

Moose Lodge 


(1) Call to Order.


(2) Roll Call of Members.


(3) Approve July 11, 2022 Agenda


(4) Introduction of Guests. (Comments from guests limited to 3 minutes).


(5) Approve Minutes of the May 8, 2022 meeting.


(6) Treasurer’s Report: 

a. Approval of the Treasurer’s Report. 

(7) Groundskeeper’s Report: 

a. Approval of Groundskeeper’s Report. 


(8) General Board Discussion:

a. Annual Review of Water Usage, Lawn Maintenance and  Landscaping Procedures. 

(9) New Business:

a.  Items for the September Newsletter.

(10) Meeting adjournment.

                                                        Next Meeting

                                                                September 12, 2022

                Moose Lodge

 WILLOW CREEK HOMEOWNERS ASSOCIATION 

 JUNE 2022 NEWSLETTER 


2022 EXECUTIVE BOARD

Joan A. Allen, President

612-412-3184

allenjoan959@gmail.com

Luann Schaefer, Vice President

320-493-4637

schaeferlady54@gmail.com 

Mary Schill, Secretary

320-309-2353

Mary Schwinghammer, Secretary

320-251-1403

Judy Braegelmann, Treasurer

320-333-0692

jabraegelmann@gmail.com

Rosie Lommel, Phase 1 Rep

320-241-1165

rosenator3@yahoo.com

Patrick & Joan Thyen

Phase 2  218-260-8882

pthyen@charter.net

Wayne Lenzmeier, Phase 3 Rep

320-281-3285

wlenzmeier@msn.com


2022 Board Meeting Schedule

Moose Lodge

1300 3rd Street N

Waite Park

3 PM

                                                        January 10th

                                                        March 14th

                                                        May 9th

                                                        July 11th

                                                        September 12th

                                                        October 20th 

                                                        December 12th


Notes from the President: Hurray for Spring! So nice to see so much green again. So far we’ve received a fair amount of rain and even endured some storms that caused momentary concern. But, it’s much better than snow, ice and being stuck indoors!

New Governing Documents: By now you’ve received an updated version of our WCHA Governing Documents. These pages can be directly inserted behind “The Directory and Maps” section in your yellow WCHA Binder. Previous versions of the Governing Documents may be removed and recycled. The new document does not need to be subdivided or parceled into sections. It’s all one document with an index and page numbers to help you find the information you need. You might wish to use the extra space in your binder to store newsletters and other announcements. If you have questions about updating your yellow binder, please contact your Phase Representative for assistance. 

Other Paperwork: Make sure to complete the property insurance update and the form showing you received the 2022 Governing Documents. Both were included in the envelope along with the Governing Documents. Return one or both forms to your Phase Rep if you’ve not done so. We greatly appreciate it.

Annual Meeting: Be sure to mark your calendars for October 20th. We’ll be holding our WCHA Annual Meeting on that Thursday evening. Details of the event are forthcoming later this summer. Please plan to attend. 

Sad News: We learned that our friend and neighbor Ray VanderWeyst passed away on June 4th. Ray and his wife Virginia made their home at 987 Willow View Circle in Phase 2. I’m sure we’ll all remember his kindness and his enthusiam. Our condolences to Virginia and family.


An update from Lou Ann Schaefer, Groundskeeper.

It’s time for mowing and watering the grass. Just a reminder, we will be mowing on Wednesdays so make sure your garbage cans are not placed on the lawn. Watering is scheduled to take place on Monday, Thursday, and Saturday nights. If we get enough rain I will shut the pumps down to conserve water. Another note—we pay for 22 lawn cuttings upfront. That starts when they do the spring clean up and lasts until they do the fall cleanup. Those dates vary every year. So if I don't have the lawns cut it's so we don't have to pay extra at the end of the year.

If there are any issues with the lawn cutting please notify your phase rep and they will notify me if they cannot take care of it. Also if you have trouble with sprinkler heads you can contact me personally and I will write them up for G & H to fix or adjust. FYI, we’re paying G&H hourly when they come out so I’ll wait until I have a list of sprinkler heads for them to work on. Please be patient as it may be weeks before I can give them the list, but your sprinklers will be fixed. Have a great summer and let's hope we get enough rain this year to keep the grass green and the cost of watering down.



Wednesday, 4 May 2022

 AGENDA

EXECUTIVE BOARD MEETING

May 9, 2022

3 p.m.

Moose Lodge 


Call to Order.


Roll Call of Members.


Approve May 9, 2022 Agenda


Introduction of Guests. (Comments from guests limited to 3 minutes).


Approve Minutes of the March 14, 2022 meeting.


Treasurer’s Report: 

a. Approval of the Treasurer’s Report. 


Groundskeeper’s Report: 

a. Approval of Groundskeeper’s Report. 


Old Business:

a. Water Usage Procedures (Requested by Wayne L.)

b. Income Taxes (Requested by Judy B.)

c. Stipends (Requested by Judy B.)


New Business:

a.  Proposal for a Referral List (Submitted by Lorrie Carlson).

Meeting adjournment.

Next Meeting July 11, 2022, Moose Lodge

Monday, 21 March 2022

 WILLOW CREEK HOMEOWNERS ASSOCIATION 

March 2022 NEWSLETTER

Notes from the President:

We Made It:  It looks like winter is about over. Thankfully, we can begin to think about spring and sunshine. However, before we talk about weeds and watering, let’s talk about our favorite 4-legged friends. Let’s not forget that the City of Waite Park requires a leash and our neighbors need to be assured that we’ll pick up after our dog or cat once they’ve done their business. It’ll make everybody happy.


New Governing Documents: Soon you’ll be receiving an updated version of our WCHA Governing Documents which you’ll need to file in your yellow binder. They’re to be inserted directly behind The Directory and Maps. Previous documents can be removed and recycled. The new documents do not need to be subdivided or parceled into sections. It is all one document with an index and page numbers to help you find the information you need. You might wish to use the extra space to store newsletters and other announcements. If you have questions about updating your yellow binder, please contact your Phase Representative for assistance. 


New Fees in Effect: Starting the 1st of the year, WCHA will collect $100 in  administrative fees for completion of paperwork necessary for the sale of an owner’s unit. The fee will become part of the closing costs.  Also, WCHA has increased the fee for late payment of Association dues from $5 to $25. These fees are due the 1st of each month. If you have difficulties making this deadline, please contact Treasurer Judy Braegelmann.


Keys:  Please remember that when you sell your property, turn over your mailbox keys to the new owners. It is very important. 


New Neighbors:  Phase 1: 961 Willow Grove Circle, Dan & Brenda Preusser,  phone 320-492-8599. Phase 2: 971 Willow View Circle, Joseph Spanier.


 


An update from Louann Schaefer, Groundskeeper.


As of 2/22/22, we’ve been plowed 8 times. We pay for 6 up front and budget for 9 plowings per season. Let’s hope there’ll be no more snow!  


Please remember that if you have damage done to your property during snow removal, take photos of the damage and call Jason Ehlinger (320-25-9337). They’ll record your information and tell you where to send your pictures. Also let me know so I can write it up for your file. 


Let’s talk SPRING! Remember that if Ehlinger contracted to spray your rocked areas for weeds, you should receive a new invoice for 2022. Since the cost of fertilizer, like everything else, has gone up in price, so your cost may increase as well. 


We will be mowing on Wednesdays again, starting when the Waite Park turns the water on. Let’s hope we get enough rain this summer to avoid another drought season like 2021.  Here’s wishing for early spring with lovely temperatures! 


Board Members

Joan A. Allen, President

612-412-3184

allenjoan959@gmail.com

Luann Schaefer, Vice President

320-493-4637

schaeferlady54@gmail.com 

Mary Schill, Secretary

320-309-2353

Mary Schwinghammer, Secretary

320-251-1403

Judy Braegelmann, Treasurer

320-333-0692

jabraegelmann@gmail.com

Rosie Lommel, Phase 1 Rep

320-241-1165

rosenator3@yahoo.com

Patrick & Joan Thyen

Phase 2  218-260-8882

pthyen@charter.net

Wayne Lenzmeier, Phase 3 Rep

320-281-3285

wlenzmeier@msn.com


2022 Board Meeting Schedule

Moose Lodge

1300 3rd Street N

Waite Park

3 PM

January 10th

March 14th

May 9th

July 11th

September 12th

October 20th 

December 12th

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Saturday, 12 March 2022

 AGENDA

EXECUTIVE BOARD MEETING

March 14, 2022


3 p.m.

Moose Lodge 


Call to Order.


Roll Call of Members.


Agenda Approval.


Introduction of Guests. (Comments from guests limited to 3 minutes).


Approval of Minutes of the January 10, 2022 meeting.


Treasurer’s Report: 

a. Approval of the Treasurer’s Report. 


Groundskeeper’s Report: 

a. Approval of Groundskeeper’s Report. 


Old Business:

a. Distribution of WCHA Governing Documents.

b. Snow Removal Procedures


New Business:

a. Review March Newsletter.

Meeting adjournment.

Next Meeting May 9, 2022, Moose Lodge

Sunday, 9 January 2022

 AGENDA

EXECUTIVE BOARD MEETING

January 10, 2022


3 p.m.

Moose Lodge 


Call to Order.


Roll Call of Members.


Agenda Approval.


Introduction of Guests. (Comments from guests limited to 3 minutes).


Approval of Minutes of the November 8, 2021 meeting.


Treasurer’s Report: 

(a) Approve the Treasurer’s Report. 

(b) The 2021 Budget.


Groundskeeper’s Report: 

(a) Approval of Groundskeeper’s Report. 


Old Business:

a. Approval for printing the updated WCHA Governing Documents for all members.

b. Review snow removal procedures.


New Business:

a. Newsletter for March 2022.

Meeting adjournment.

Next Meeting March 14, 2022