WILLOW CREEK HOMEOWNERS ASSOCIATION 

 JUNE 2022 NEWSLETTER 

2022 EXECUTIVE BOARD

Joan A. Allen, President

612-412-3184

allenjoan959@gmail.com

Luann Schaefer, Vice President

320-493-4637

schaeferlady54@gmail.com 

Mary Schill, Secretary

320-309-2353

Mary Schwinghammer, Secretary

320-251-1403

Judy Braegelmann, Treasurer

320-333-0692

jabraegelmann@gmail.com

Rosie Lommel, Phase 1 Rep

320-241-1165

rosenator3@yahoo.com

Patrick & Joan Thyen

Phase 2  218-260-8882

pthyen@charter.net

Wayne Lenzmeier, Phase 3 Rep

320-281-3285

wlenzmeier@msn.com

2022 Board Meeting Schedule

Moose Lodge

1300 3rd Street N

Waite Park

3 PM

                                                        January 10th

                                                        March 14th

                                                        May 9th

                                                        July 11th

                                                        September 12th

                                                        October 20th 

                                                        December 12th

Notes from the President: Hurray for Spring! So nice to see so much green again. So far we’ve received a fair amount of rain and even endured some storms that caused momentary concern. But, it’s much better than snow, ice and being stuck indoors!

New Governing Documents: By now you’ve received an updated version of our WCHA Governing Documents. These pages can be directly inserted behind “The Directory and Maps” section in your yellow WCHA Binder. Previous versions of the Governing Documents may be removed and recycled. The new document does not need to be subdivided or parceled into sections. It’s all one document with an index and page numbers to help you find the information you need. You might wish to use the extra space in your binder to store newsletters and other announcements. If you have questions about updating your yellow binder, please contact your Phase Representative for assistance. 

Other Paperwork: Make sure to complete the property insurance update and the form showing you received the 2022 Governing Documents. Both were included in the envelope along with the Governing Documents. Return one or both forms to your Phase Rep if you’ve not done so. We greatly appreciate it.

Annual Meeting: Be sure to mark your calendars for October 20th. We’ll be holding our WCHA Annual Meeting on that Thursday evening. Details of the event are forthcoming later this summer. Please plan to attend. 

Sad News: We learned that our friend and neighbor Ray VanderWeyst passed away on June 4th. Ray and his wife Virginia made their home at 987 Willow View Circle in Phase 2. I’m sure we’ll all remember his kindness and his enthusiam. Our condolences to Virginia and family.

An update from Lou Ann Schaefer, Groundskeeper.

It’s time for mowing and watering the grass. Just a reminder, we will be mowing on Wednesdays so make sure your garbage cans are not placed on the lawn. Watering is scheduled to take place on Monday, Thursday, and Saturday nights. If we get enough rain I will shut the pumps down to conserve water. Another note—we pay for 22 lawn cuttings upfront. That starts when they do the spring clean up and lasts until they do the fall cleanup. Those dates vary every year. So if I don't have the lawns cut it's so we don't have to pay extra at the end of the year.

If there are any issues with the lawn cutting please notify your phase rep and they will notify me if they cannot take care of it. Also if you have trouble with sprinkler heads you can contact me personally and I will write them up for G & H to fix or adjust. FYI, we’re paying G&H hourly when they come out so I’ll wait until I have a list of sprinkler heads for them to work on. Please be patient as it may be weeks before I can give them the list, but your sprinklers will be fixed. Have a great summer and let's hope we get enough rain this year to keep the grass green and the cost of watering down.

 AGENDA

EXECUTIVE BOARD MEETING

May 9, 2022

3 p.m.

Moose Lodge 

Call to Order.

Roll Call of Members.

Approve May 9, 2022 Agenda

Introduction of Guests. (Comments from guests limited to 3 minutes).

Approve Minutes of the March 14, 2022 meeting.

Treasurer’s Report: 

a. Approval of the Treasurer’s Report. 

Groundskeeper’s Report: 

a. Approval of Groundskeeper’s Report. 

Old Business:

a. Water Usage Procedures (Requested by Wayne L.)

b. Income Taxes (Requested by Judy B.)

c. Stipends (Requested by Judy B.)

New Business:

a.  Proposal for a Referral List (Submitted by Lorrie Carlson).

Meeting adjournment.

Next Meeting July 11, 2022, Moose Lodge

 WILLOW CREEK HOMEOWNERS ASSOCIATION 

March 2022 NEWSLETTER

Notes from the President:

We Made It:  It looks like winter is about over. Thankfully, we can begin to think about spring and sunshine. However, before we talk about weeds and watering, let’s talk about our favorite 4-legged friends. Let’s not forget that the City of Waite Park requires a leash and our neighbors need to be assured that we’ll pick up after our dog or cat once they’ve done their business. It’ll make everybody happy.

New Governing Documents: Soon you’ll be receiving an updated version of our WCHA Governing Documents which you’ll need to file in your yellow binder. They’re to be inserted directly behind The Directory and Maps. Previous documents can be removed and recycled. The new documents do not need to be subdivided or parceled into sections. It is all one document with an index and page numbers to help you find the information you need. You might wish to use the extra space to store newsletters and other announcements. If you have questions about updating your yellow binder, please contact your Phase Representative for assistance. 

New Fees in Effect: Starting the 1st of the year, WCHA will collect $100 in  administrative fees for completion of paperwork necessary for the sale of an owner’s unit. The fee will become part of the closing costs.  Also, WCHA has increased the fee for late payment of Association dues from $5 to $25. These fees are due the 1st of each month. If you have difficulties making this deadline, please contact Treasurer Judy Braegelmann.

Keys:  Please remember that when you sell your property, turn over your mailbox keys to the new owners. It is very important. 

New Neighbors:  Phase 1: 961 Willow Grove Circle, Dan & Brenda Preusser,  phone 320-492-8599. Phase 2: 971 Willow View Circle, Joseph Spanier.

 

An update from Louann Schaefer, Groundskeeper.

As of 2/22/22, we’ve been plowed 8 times. We pay for 6 up front and budget for 9 plowings per season. Let’s hope there’ll be no more snow!  

Please remember that if you have damage done to your property during snow removal, take photos of the damage and call Jason Ehlinger (320-25-9337). They’ll record your information and tell you where to send your pictures. Also let me know so I can write it up for your file. 

Let’s talk SPRING! Remember that if Ehlinger contracted to spray your rocked areas for weeds, you should receive a new invoice for 2022. Since the cost of fertilizer, like everything else, has gone up in price, so your cost may increase as well. 

We will be mowing on Wednesdays again, starting when the Waite Park turns the water on. Let’s hope we get enough rain this summer to avoid another drought season like 2021.  Here’s wishing for early spring with lovely temperatures! 

Board Members

Joan A. Allen, President

612-412-3184

allenjoan959@gmail.com

Luann Schaefer, Vice President

320-493-4637

schaeferlady54@gmail.com 

Mary Schill, Secretary

320-309-2353

Mary Schwinghammer, Secretary

320-251-1403

Judy Braegelmann, Treasurer

320-333-0692

jabraegelmann@gmail.com

Rosie Lommel, Phase 1 Rep

320-241-1165

rosenator3@yahoo.com

Patrick & Joan Thyen

Phase 2  218-260-8882

pthyen@charter.net

Wayne Lenzmeier, Phase 3 Rep

320-281-3285

wlenzmeier@msn.com

2022 Board Meeting Schedule

Moose Lodge

1300 3rd Street N

Waite Park

3 PM

January 10th

March 14th

May 9th

July 11th

September 12th

October 20th 

December 12th

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 AGENDA

EXECUTIVE BOARD MEETING

March 14, 2022

3 p.m.

Moose Lodge 

Call to Order.

Roll Call of Members.

Agenda Approval.

Introduction of Guests. (Comments from guests limited to 3 minutes).

Approval of Minutes of the January 10, 2022 meeting.

Treasurer’s Report: 

a. Approval of the Treasurer’s Report. 

Groundskeeper’s Report: 

a. Approval of Groundskeeper’s Report. 

Old Business:

a. Distribution of WCHA Governing Documents.

b. Snow Removal Procedures

New Business:

a. Review March Newsletter.

Meeting adjournment.

Next Meeting May 9, 2022, Moose Lodge

 AGENDA

EXECUTIVE BOARD MEETING

January 10, 2022

3 p.m.

Moose Lodge 

Call to Order.

Roll Call of Members.

Agenda Approval.

Introduction of Guests. (Comments from guests limited to 3 minutes).

Approval of Minutes of the November 8, 2021 meeting.

Treasurer’s Report: 

(a) Approve the Treasurer’s Report. 

(b) The 2021 Budget.

Groundskeeper’s Report: 

(a) Approval of Groundskeeper’s Report. 

Old Business:

a. Approval for printing the updated WCHA Governing Documents for all members.

b. Review snow removal procedures.

New Business:

a. Newsletter for March 2022.

Meeting adjournment.

Next Meeting March 14, 2022

 WILLOW CREEK HOMEOWNERS ASSOCIATION 

December 2021 NEWSLETTER 

2022 EXECUTIVE BOARD:

Joan A. Allen, President Luann Schaefer, Vice President

612-412-3184         320-493-4637

allenjoan959@gmail.com schaeferlady54@gmail.com 

Mary Schill, Secretary Judy Braegelmann, Treasurer

320-309-2353                                 320-333-0692

Mary Schwinghammer, Secretary jabraegelmann@gmail.com

320-251-1403  

                Rosie Lommel, Phase 1 Rep

Patrick & Joan Thyen 320-248-1036

Phase 2 (218-260-8882) rosenator3@yahoo.com 

pthyen@charter.net

                Wayne Lenzmeier, Phase 3 Rep

320-281-3285 

                                                wlenzmeier@msn.com

2022 Board Meeting Schedule 

MOOSE LODGE, Waite Park

3 P.M.

January 10…………Vice-President (host)

    March 14..………….President (host)

    May ..9… …………..Phase 3 Rep (host)

    July 11………………Phase 1 Rep (host)

    Sept 12……………..Secretary(host)

    Oct 20…….………..Annual Meeting

Notes from the President:

We held our Annual Meeting at the Moose Lodge in Waite Park on October 28th where we enjoyed a wonderful meal prepared by the Moose Lodge staff. 43 members attended the meeting which commenced at 6 p.m. Re-elected to 2-year terms were Vice-President Luann Schaefer and Treasurer, Judy Braegelmann. Newly elected were Phase 1 Representative Rosie Lommel and Phase 3 Representative Wayne Lenzmeier who will each serve a 2-year term of office.  We said good-bye to Diane Schmitz as the outgoing Phase 3 Rep and to Jean Lauerman, long-time Phase 1 Rep. 

We wish both well in their well-deserved retirements. At the meeting, we had a wonderful time conversing with our neighbors and friends, getting caught up on the affairs of the day. Our hope is increase attendance at the annual meeting because it’s the place where important decisions are made concerning the future of WCHA. We hope to see you at next year’s meeting!

Secretary’s Note: Thank you for returning the insurance update form that was included with the September newsletter. If you haven’t already done son, please call your Phase Rep with any changes including the insurance information.

Notes from the Groundskeeper Luann Schaefer:

It’s hard to believe that winter is here once again. We are contracted with Ehlinger for 6 snow removals: the sidewalks along your home, and the sidewalks around the Association, the mailboxes and the fire hydrants. That means we’ve paid up front for 6 snow removals, but we’ve budgeted for 9—anything after that is extra. We’ll have driveways plowed after 2 inches or more of snow. They’ll plow within 24 hours after it stops snowing and shovel your sidewalks. The Association sidewalks, fire hydrants and mailboxes will be done within 48 hours after it stops snowing. I know the general rule is two inches or more of snow will be plowed, but sometimes there are variations to that. I will notify the Phase Reps if there’s a variation. So, if you see that your driveway is not plowed, you can call your rep to find out why. There is no exact science when it comes to snow in Minnesota.

Please be patient. Remember that it does get icy. If it’s slippery on your driveway be careful when you take your garbage and recycling cans out. Please stay safe out there this winter and avoid any falls when possible. Happy holidays.

 AGENDA

EXECUTIVE BOARD MEETING 

November 8, 2021

3 p.m.

Moose Lodge 

Call to Order.

Roll Call of Members.

Agenda Approval.

Introduction of Guests. (Comments from guests limited to 3 minutes).

Secretary’s Report:

(a) Approve the of Minutes of the October 28, 2021 meeting.

Treasurer’s Report: 

(a) Approve the Treasurer’s Report. 

Groundskeeper’s Report: 

(a) Approve the Groundskeeper’s Report. 

Old Business: 

(a) Compensation for Groundskeeper Backup

(b) Review the Annual Meeting Process

(c) Review documentation for closing costs on property sales

(c) Publication  Date for Annotated Board Policies.

New Business:

(a) Purchasing a printer able to handle large print jobs for the Association.

(b) Storage for WCHA Records and Materials. 

(c) Items to be covered in December Newsletter.

(d) Dates, times, schedules of WCHA Meetings for 2022.

Meeting adjournment.

Next Meeting Date:

January 10, 2022 @ Moose Lodge