LOST!
Carol Gruba at 945 Willow View Circle has lost her prescription glasses. If you have found them, please give her a call at 320-492-8108!
Wednesday, 20 January 2021
AGENDA
EXECUTIVE BOARD MEETING
February 1, 2021
3 p.m.
Moose Lodge
Call to Order.
Roll Call of Members.
Agenda Approval.
Introduction of Guests. (Comments from guests limited to 3 minutes).
Approval of Minutes of the November 10, 2020 meeting.
Treasurer’s Report:
(a) Approve the Treasurer’s Report.
(b) The 2021 Budget.
Groundskeeper’s Report:
(a) Approval of Groundskeeper’s Report.
Old Business:
a. Progress Report on Updating WCHA Binders
New Business:
a. Newsletter for February/March 2021.
b. Updating WCH Board Meeting Schedule
Meeting adjournment.
Wednesday, 2 December 2020
WILLOW CREEK HOMEOWNERS ASSOCIATION
December 2020 NEWSLETTER
2021 EXECUTIVE BOARD:
Joan A. Allen, President
612-412-3184
Luann Schaefer, Vice President
320-493-4637
schaeferlady54@gmail.com
Mary Schill, Secretary
320-309-2353
Mary Schwinghammer, Secretary
320-251-1403
Judy Braegelmann, Treasurer
320-333-0692
Jean Lauerman, Phase 1 Rep
320-248-1036
Patrick & Joan Thyen
Phase 2 (218-260-8882)
Diane Schmitz, Phase 3 Rep
320-253-8535
2021 Board Meeting Schedule
@ American Legion, Waite Park
3 P.m.
🎄🎄🎄🎄January 11………….President (host)
🎄🎄🎄🎄March 8..…………..Phase 3 Rep (host)
🎄🎄🎄🎄May 10.. …………..Phase 1 Rep (host)
🎄🎄🎄🎄July 12……………..Secretary (host)
🎄🎄🎄🎄 Sept 13…………….Treasurer (host)
🎄🎄🎄🎄Oct 28…….………..Annual Meeting
🎄🎄🎄🎄Nov 8……………….Phase 2 Rep (host)
Notes from the President:
BOARD MEETING SCHEDULES:
The WCHA Board Meetings will be held at 3 p.m. on the second Monday of the month, starting in January. Because Co-Vid 19 remains as an issue, we’ll be holding our meetings at the American Legion in Waite Park. We’ll continue to meet there until the Legion closes or the pandemic ends. Hopefully, that will happen some time in 2021. We’ll keep you posted on meeting location changes.
Welcome! We have new neighbors! We said farewell to Harold Bisel, former member of the WCHA Board, and welcome Renee Tamm to 982 Willow Grove Circle in Phase 1. Jerry Zabinski moved into 42 Willow Creek Drive in Phase 3. Welcome!
Welcome New Board Member(s)! We hate to see Virginia VanderWeyst leave as our Phase 2 Representative. She ends her term on December 31st after doing an outstanding job for the board and for the people she served in Phase 2. But she left us in very capable hands. Patrick and Joan Thyen will begin their tenure as Phase 2 Rep(s) in January of 2021. We welcome them into the fold.
Sad Farewells: Long-time resident Flo (Florianna) Theisen past away September 24, 2020. She lived at 967 Willow Grove Circle in Phase I. We send our condolences to her extended family who will greatly miss her presence in their lives. We also wish to extend our deepest sympathy to Donna and the family of Gerald (Jerry) Sales who lived at 955 Willow View Circle. It’s especially difficult to say good-bye during this season of the year.
Planning to Add On? If you anticipate making any modifications to your property such as adding a screened or 3-season porch or changing the design of your patio, please contact our groundskeeper (Luann Schaefer 320-493-4637) or your phase representative (see list above). We’re hoping to stream-line the approval process. Having a sketch or drawing of your plan would be extremely helpful.
Visit our Blog for the Latest! If you’d like to catch up on the latest news, see past agendas and newsletters, be sure to visit the Willow Creek Homeowners blog at https://willowcreekhomeowners.blogspot.com. The blog is free so it doesn’t have a lot of the bells and whistles of expensive online sites, but it’s ours only, so take a peek. Remember to refresh the page if you visit it more than once. That way, you’ll get the latest updates!
Notes from Lu, our Groundskeeper! It looks like winter is finally here. Our 70° days are over. Just a reminder about the rules for plowing our driveways and sidewalks under “normal winter conditions.” Ehlinger workers will start plowing driveways within 12 hours after the snow ends. Your sidewalks and the area in front of your garages will be done within 24 hours after snowing stops. The city sidewalks, mailboxes and fire hydrants will be cleared within 48 hours after snow ceases.
But, remember this is Minnesota and not everything gets done on time during winter storms. Equipment can break and at some point workers must go home and sleep. If snow removal doesn't get done within these allotted times, please feel free to call your phase representative and let them know.
Which reminds me, I’m concerned when I see people trying to get garbage cans out on Wednesday when their slippery driveways haven’t been plowed. Remember our garbage man usually comes after 12:00 pm, so you’ve ample time to get it out there! If not, it can stay in the garage for a week to be put out the following Wednesday. I’d hate to see someone fall and break something ending up in the hospital because of garbage.
Thank you for your time and please be safe out there. Remember to do the penguin shuffle in winter when you walk. I hope you all have a wonderful winter.
Secretary Notes: The Board will be updating our Homeowners Binders this year. Our goal is to present an updated Binder at the 2021 Fall Annual meeting for approval by the membership. If you have any recommendations or suggestions, please contact your Phase Rep who’ll forward them to the Board. An update will be coming. The Board plans to begin the process at our January meeting.
If you wish to check your binder now, it should contain these items in this order: (1) The directory with names and maps; (2) Synopsis (3) 2008 Declaration and Summary (4) 2014 Revision By-Laws & (5) 2008 Revision Rules and Regulations.
Happy Holidays 2020
Friday, 13 November 2020
AGENDA November 10, 2020
EXECUTIVE BOARD MEETING
November 10, 2020
Waite Park American Legion
17 2nd Ave N.
Waite Park MN
3 pm
Call to Order.
Roll Call of Members.
Agenda Approval.
Introduction of Guests. (Comments from guests limited to 3 minutes).
Secretary’s Report
a. Approval of Minutes of the October 22, 2020 meeting.
b. Update on committee membership for policy rewrites.
Treasurer’s Report:
a. Approve Treasurer’s Report.
Groundskeeper’s Report:
a. Approve Groundskeeper’s Report.
New Business:
a. Presentation by Michael Fisher to add 3-season porch and heat pump to his property.
b. Proposal for more timely approval of property enhancements - to allow VP and respective Phase Rep to meet with homeowner and approve or disapprove their proposed modification. Their recommendation would be presented to the board at the next scheduled meeting for inclusion in the minutes.
c. Topics for the December Newsletter.
d. Board Stipends (requested topic by Diane S.)
e. Meeting venue for 2021.
Meeting adjournment
Next Board Meeting:
January 11, 2021
3 p.m.
Moose Lodge
Saturday, 31 October 2020
City of Waite Park News:
1. Your dog or your cat needs to be licensed by the City of Waite Park. The cost is $10 and you can obtain your license at the Waite Park City Office. You must be able to show your pet has been vaccinated for rabies.
2. NO PARKING is allowed between the hours of 2 am and 7 am on any city street from November 1st until April 1st.
3. Property owners are required to clear sidewalks of snow and ice by noon each day. Do not blow snow into the street.
4. Christmas tree pickup will be the week of January 11-15 in 2021. Please remove all hook, ornaments, lights and tinsel before placing your tree on the curb on Monday.
5. Veterans Day, November 11th, Thanksgiving, November 26th, Christmas Eve Day, December 24th, Christmas Day, December 25th and New Years Day, January 1st are the observed holidays when City offices will be closed.
6. The Waite Park Police Department has a drop box available for unwanted medications. There is no need to remove pills from the container or remove labels. They will be disposed of properly without endangering the environment.
Tuesday, 6 October 2020
Willow Creek Homeowners Association
AgendaAnnual Fall MeetingOctober 22, 2020 6:00 p.m. American Legion Meeting Room 17 2nd Avenue North, Waite Park
Welcome
Agenda Approval.
Treasurer’s Report: Judy Braegelmann
(1) Proof of Insurance Coverage, (2) Budget vs Expenses, (3) Reserve Fund Balance
Secretary’s Report: Mary Schill, Mary Schwinghammer
Approval of Minutes of the September 8, 2020 meeting.
President’s Report: Joan A. Allen
(1) Capital Expenditures
Vice President/Groundskeeper Report: Luann Schaefer
(1) Ehlinger Lawn Service Representative
New Business: (Nominations from the floor)
Two-Year Terms:
Election of President
Election of Secretary
Election of Phase 2 Representative
Closing Comments
Meeting adjournment.
Next Board Meeting: November 10, 2020
3 p.m. American Legion, Waite Park
WILLOW CREEK HOMEOWNERS ASSOCIATION
SEPTEMBER 2020 NEWSLETTER
EXECUTIVE BOARD:
Joan A. Allen, President Luann Schaefer, Vice President
612-412-3184 320-253-4550
Judy Braegelmann, Treasurer
Mary Schill, Secretary 320-333-0692
320-309-2353 jabraegelmann@gmail.com
Mary Schwinghammer, Secretary
320-251-1403 Jean Lauerman, Phase 1 Rep
320-248-1036
Virginia VanderWeyst
Phase 2 Rep Diane Schmitz, Phase 3 Rep
320-267-0160 320-253-8535
2020 Board Meeting Schedule
March 10 ………….Phase 1 Rep’s Home
May 12……………..Secretary’s Home
July 14……………..Treasurer’s Home
Sept 8………………Phase 2 Rep’s Home
Oct 22………………Annual Meeting
Nov 10…….………..VP’s Home
Notes from the President:
ANNUAL BOARD MEETING: The WCHA Annual Board Meeting will be held at 6 p.m. on Thursday, October 22nd at the American Legion Meeting Room (17 2nd Ave. N) in Waite Park. Because of the continuing problem with COVID-19, the Board has decided that our successful Kentucky Fried Chicken Dinner Meeting at the Waite Park Community Pavilion last year wouldn’t be appropriate this year. We were too crowded and too close to repeat that scenario during the current pandemic.
For those of you interested in eating at the American Legion before the meeting, the Legion has offered a burger basket for $8. It would include burger & fries with the fixings (lettuce, tomato, pickles & onions). The meal would be available at 5 p.m. If you’re interested, you should let your Phase Representative know by October 15th. Those phone numbers are listed above. The Legion will need a sufficient number in order to accommodate us. Because of that, we won’t be collecting money ahead of time. FYI - The Legion will also be hosting BINGO that night, so it’ll be busy.
Please Wear Face Masks at the meeting and try to practice social distancing as best possible. We will offer coffee and cookies at the meeting.
Election of Board Members: The following offices are up for election at the meeting on October 22nd: President, Secretary and Phase 2 Representative. The current officers are Joan A. Allen, President, Mary Schill and Mary Schwinghammer, Secretary and Virginia VanderWeyst, Phase 2 Representative. If you are interested in serving on the board, please let your Phase Representative know. The election will take place during the Annual Meeting as part of the formal agenda.
Welcome! We have new neighbors in Phase 2! Ronald & Carol Lyback moved into 954 Willow View Circle. We welcome them to our community!
Notes from the Groundskeeper! Sadly, summer is almost over. Looking to the future, the Board has signed a 3-year contract with Ehlinger Lawn Services, Inc. to provide lawn care and snow removal. Ehlinger will also be offering the service currently provided by Valley Green to spray rocked areas around homes preventing weeds from growing. While Valley Green charged $52.50 per application, Ehlinger will charge $42.50. The contract will be for 2 applications with the ability to add a 3rd if you wish. This will begin next year. Mr. Ehlinger will be on hand to answer questions at the Annual Meeting.
Notes from the Secretary: We’ve recently had people question the accuracy of our current By-Laws, Declaration & Summary, and Rules & Regulations. The Board has decided that we need to clarify and perhaps simplify our official documents so that everyone can understand our governing documents. Starting after the 1st of the year, we will form a committee to work on this project. Mary Schill, Secretary, will be in charge. If you’re interested in working on the committee, please contact her. The Board will approve the final draft once the committee has completed their work. We hope to be able to provide an online version which members may print out after updates are made or if they happen to lose their print copy.
Subscribe to:
Posts (Atom)